For emails, this is no problem but for any other Outlook item it is easiest to view the items in a table view, then select the duplicates, then delete them. If you have just a few duplicates, it may be easiest to manually remove them. You should be able to resume your synchronization after performing this step. Some people report finding up to four copies of Outlook running using this method. If it’s listed there, then highlight it and click on “End Process”. Once there, click once on the “Name” column to sort alphabetically, then look for “Outlook.exe”. To see if you have more than one running, quit Outlook, open the Task Manager and go to the processes tab. Having more than one Outlook process running while synchronizing can lead to duplicate appointments. See the Resources page for more information about these solutions.Ĭheck to see if you have more than one Outlook running.
In addition, there may be other solutions that exist.
The add-in will also automatically process the fax numbers in contacts as you add them. This technique is useful if you have too many contacts to process, and you can either export them all to Excel, change the numbers, then import them back, or you can use our Hide Fax Numbers add-in to process them all. This has the effect of preventing Outlook from seeing the fax number as a valid transport address, so you only get one name (the email address). You can prevent these duplicate names from appearing by prepending “Fax:” before the number in the contact. This is because Outlook considers fax numbers as “valid transport addresses”. What you may be seeing is an entry for an email address and one for business fax numbers. The quick fix is to change the Norton properties to not scan outgoing messages, but you may want to consult the Symantec Knowledge Base about your software. Apparently when Norton scans outgoing emails it may send it out twice. Sending multiple email messages can be the result of Norton Anti-Virus and Outlook combined. There is a Microsoft article explaining the problem more thoroughly at. If this is the problem you can disable the receive on the second account. What happened is that the second account was getting the e-mails from the POP3 server before they were actually deleted after the first account was finished. This worked for some people.įinally, another person had this happen when he had two e-mail accounts set up – using two e-mail addresses, but the same POP3 incoming and same SMTP outgoing. You will need to then determine why two instances of Outlook were running in the first place.Īnother thing you can do is to delete/remove ALL your e-mail accounts and recreate them. Two instances of outlook.exe running can produce two messages arriving at the same time. Then check the task manager to be sure that there is only one instace of Outlook running. Start by checking Rules to be sure that copies are not being made to the Inbox, and make sure that all your rules end in “Stop Processing” actions. There are a few things you can check to stop duplicate email messages.
HOW TO REMOVE DUPLICATE EMAILS IN OUTLOOK 16 HOW TO
How to remove duplicate holidays Prevention How to remove duplicate Outlook address book entriesĤ. How to remove duplicate Outlook Today and Personal Foldersģ. How to remove Outlook duplicates, including email, contacts, appointments, and tasksĢ. Once you are sure that no more duplicates will be created, you can use these methods to clean up the duplicates.ġ. Removal is the second step to eradicating the duplicates.
How to prevent seeing duplicate names when viewing the “Select Names” window after clicking “To:” How to prevent sending duplicate email messagesģ. How to stop receiving duplicate email messagesĢ. Preventing them from occurring in the future is the first step to eradicating them.ġ. Many things cause duplicates to appear, including synchronization with phones, restoring Exchange public folders from backups, incorrect Outlook rules and many other reasons. So this page is broken up into two parts: how to prevent the duplicates from occurring in the first place and then how to clean up the mess. The best way to prevent and remove Outlook duplicates is with a divide-and-conquer strategy. To find out more see our FAQ, including how to find out which Outlook version is installed. All of the information contained pertains to Microsoft Outlook, the desktop client.
This page contains answers to common problems about how to prevent and remove Outlook duplicates, where they come from, and how to avoid them.
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